Job Description

Job Description

Job Description

We are looking for a meticulous Administrative Assistant to support the daily operations of a university office in Newark, New Jersey. This long-term contract position involves managing administrative tasks, coordinating facilities, and overseeing event logistics to ensure smooth operations for faculty, staff, and students. The role is ideal for someone who excels in communication and organization and thrives in a dynamic educational environment.

Responsibilities:
• Oversee daily administrative functions to support office operations effectively.
• Serve as the main point of contact between the office and other university departments, ensuring timely communication and resource coordination.
• Manage event planning logistics, including scheduling, setup, and coordination of necessary materials.
• Ensure the proper allocation and distribution of resources for students, faculty, and staff.
• Handle incoming calls, emails, and inquiries, providing accurate information or directing them appropriately.
• Maintain organized records and perform accurate data entry to support office activities.
• Assist with reception duties, welcoming visitors and offering exceptional customer service.
• Coordinate facilities-related tasks, such as maintenance requests and workspace organization.
• Monitor office supplies and place orders as needed to ensure uninterrupted operations.
• Collaborate with team members to improve workflows and enhance overall efficiency.

• 5+ Years experience
• Extremely proficient in administrative support and database management, including high proficiency in excel.
• Strong written & verbal communicator
• 5+ Years Experience in Customer Service focused environment
• Strong writing skills sufficient to draft correspondence that is clear and concise.
• The ability to exercise good judgment, discretion and to make decisions independently.
• The ability to handle multiple tasks, responding flexibly and positively in all circumstances.
• The ability to interact and work effectively with a broad range of people, including but not limited to, Faculty, Staff, Students, Administrators, and any additional key points of contact.

Job Tags

Long term contract, Work at office,

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