Job Description

:

• Responsible for day-to-day clerical tasks, including typing, filing, answering telephones, and ordering supplies.
• Manages various responsibilities to ensure the efficiency of DESS operations, including billing, contract maintenance, workshop coordination, and compliance updates.
• Follows a 12-month calendar.

Required Education and Qualifications:

• Proven experience in office administration or a related role.
• Outstanding communication and interpersonal skills.
• Excellent organizational and leadership abilities.
• Familiarity with office management procedures and basic accounting principles
• Proficiency in MS Office (Excel, Word, PowerPoint) and Google Suites.
• Qualifications in secretarial studies are advantageous.
• High school diploma; a BSc/BA in office administration or relevant field is preferred

Desired Qualifications:

• Three or more years of experience in office administration.
• Some knowledge of special education and school operations.
• Self-motivation to assist with state and federal compliance.
• Ability to work independently with minimal supervision.
• Experience in collaborating with various stakeholders, including school administrators, special education teachers/social workers, service providers, and Intermediate school district staff.

6/2021

Essential Skills:

? Strong organizational skills and multitasking abilities.

• Confident and professional communication with colleagues, agencies, and school staff.
• Excellent written and verbal communication skills.
• Ability to analyze and interpret information from various formats.
• Displays professionalism in conduct, appearance, and communication.
• Support the organization's mission and vision.

Essential Job Duties/Functions:

• Primary telephone contact/resource person for special education services.
• Maintains calendars and department databases.
• Manages files related to staffing, budgeting, workshops, reports, and compliance requirements.
• Handles Medicaid reporting, purchasing, and budgetary records.
• Monitors contracted ancillary staff billing hours and reconcile statements.
• Coordinates department-related workshops and training.
• Ensures compliance with reporting systems and liaises with related Intermediate School District (ISD)/State staff.
• Assists in developing and monitoring special education budgets.
• Coordinates meetings, submits reimbursements, and manages various administrative tasks as assigned.
• Monitors Individual Paraprofessional (IP) applications, deadlines, and ISD coordination.
• Collects Student Status Reports, Logs, and evaluation timeline calendars from SPED Service Providers.
• Other duties as assigned by the Department of Exceptional Student Services Director.

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