Job Description

Job Description

Job Description

POSITION OVERVIEW:

We are seeking an experienced and driven SR Event Planner to join our event team! You will be responsible for supporting and executing on all aspects of the event planning process and on-site logistics. You will be working with a team of directors and managers to organize multiple corporate events from conception through completion. This includes single day, multi-day, and virtual meetings and events. The role is committed to fulfilling the mission of our clients, working with integrity, and building strong relationships. The candidate must utilize effective customer service skills, have a high attention to detail, be a team player, possess a great work ethic, and superior organization skills. This is an in-office position.

BASIC FUNCTION:

Meeting & Event management, planning, and on-site logistics for multiple trade shows, conferences and education/training sessions domestically and internationally. Meetings & events also include live virtual, recorded, and online.

RESPONSIBILITIES:

• Organize, manage, and attend multiple meetings and events, typically about 8-15 per year
• Support team of Event Managers and Directors with multiple conferences throughout the year
• Contract negotiation: venue, room blocks, A/V, catering, etc.
• Marketing – collaborate with Marketing Department for creation of all show directories, event promotions, and pre/post-show materials, and signage
• Sales – attendee and exhibitor registration, along with sponsorship promotion and deliverables
• Communications – main point of contact for planning committee, attendees, exhibitors, sponsors, event facility
• Financial Management - budget creation and review, tracking revenue, and processing expenses, invoicing
• Event Preparation – review/create packing lists, packing, shipping to and from event
• Speaker Management - main point of contact for communication, documentation, and deliverables
• On-site - coordination, event set-up, vendor and attendee registration management
• Organize and attend social and networking events for clients, typically held after standard work hours
• Other duties as requested

Reporting

• Budget creation and auditing
• Registration and financial reports per event
• Quarterly activity reports
• Keep up to date records of event status
• Database management and updates

OTHER SPECIFIC RESPONSIBILITIES:

• Handles marketing for each event (email, postcards, advertising, social media, etc.)
• Maintains event website/page(s), includes posting event information and setting up registration
• Research and identify successful event opportunities
• Research and identify event planning trends and innovations

QUALIFICATIONS:

• Previous experience (5+ years) in event planning or other related fields
• Strong project managing skills
• Deadline and detail-oriented
• Ability to work well in teams
• Enjoys social environments and networking
• Bachelor’s degree

KNOWLEDGE, SKILLS and ABILITIES:

Proficient in Microsoft suite of products, Adobe Creative Cloud, database management. The selected applicant must have a high attention to detail and strong organizational skills. Social media management is a plus.

TRAVEL REQUIREMENT:

Travel required for on-site management at domestic and international events. In addition to these 8-15 events, this position may require assistance with additional external events and leadership forums.

POSITION RELATIONSHIPS:

Reports to the President. Works closely with the Director of Training and Education, Meeting and Events Managers, and Marketing & Communications Department. Develop and maintain relationships with clients and corresponding committees, volunteers, members, and board.

Compensation is based on qualifications.

Elevate Management Company is an Association Management Company that provides full-scope management services to non-profit trade associations and professional societies.

Company Description

Elevate Management Company is an Association Management Company that provides full-scope management services to non-profit trade associations and professional societies.

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