Job Description
Our Lady of the Lakes School Main Office Secretary Position
To provide the school community with efficient secretarial services, including professional communication with teachers, parents, and third-party contractors, as well as record-keeping and registrar duties. The school secretary reports to the Office Manager.
Responsibilities: - Typing and ensuring the accuracy of documents and letters generated at the school level.
- Serving as the receptionist for school leadership, handling telephone and email inquiries
- Drafting general correspondence and school communications for internal and external stakeholders.
- Maintaining and organizing student records and files, including handling all registrar duties such as enrollment, withdrawals, and transcript management.
- Utilizing the FACTS Student Information System for student data entry, report generation, and records management.
- Creating visually appealing school communications and materials using programs like Canva.
- Preparing requisitions, managing office supplies, and coordinating with vendors and third-party contractors.
- Ensuring that the office is maintained in a tidy and orderly manner.
- Continuing to improve expertise and job-related skills.
- Implementing other assignments and responsibilities as assigned by administration/office manager.
- Assisting with planning and preparing items for staff social events, inservice, or staff meetings
- Some lifting and carrying may be required.
- When the school has more than one secretary, the division of tasks will be at the principal's discretion.
Skills and Abilities: - Proficient with Microsoft Office Suite or related software.
- Skilled in using Canva or similar programs for designing school communications and materials.
- Experienced with or ability to learn FACTS Student Information System for managing student data and records.
- Competent in using the Google Suite (Docs, Sheets, Drive, Calendar) for daily office tasks.
- Demonstrates professional communication skills when interacting with teachers, parents, and third-party contractors.
- Possesses a positive attitude toward job and clientele.
- Conducts self in a professional and ethical manner.
- Respects the values of confidentiality and integrity.
- Able to work independently, organize, and use time effectively.
- Capable of working with frequent interruptions and adapting to changing circumstances.
- Shows initiative, but is also willing to take and follow direction.
- Works within the procedures and systems in the school community.
- Collaborates cooperatively with others.
Education and Experience: - Shall have a broad secretarial background with computer and record-keeping knowledge.
- Competent in the operation of standard office equipment.
- Displays good organizational, communication, teamwork, and interpersonal skills.
- Experience working in a school preferred
Application Procedure:
Please send your resume, cover letter, and letters of reference to Jeanine Kenny, Head of School at jeanine.kenny@ollonline.org
School Information:
Our Lady of the Lakes Catholic School has been educating students from PreK through 12 for over 60 years. The school provides an educational experience grounded in Catholic Tradition, personal discipline and academic excellence. OLL offers small class sizes and low student-to-teacher ratios in a safe and secure, family-oriented community.
The Archdiocese of Detroit is an equal opportunity employer that does not discriminate illegally on the basis of race, color, religion, national origin, sex, age, disability, height, weight, genetic information, marital or other legally protected status. Archdiocese of Detroit
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