Job Description

Job Description

If interested, please apply and email me your resume and I will respond with a link to complete the DISC.

Location: Greenwich, CT

Schedule: In-office 8 AM – 5 PM (Hybrid potential after 90 days)

Compensation: (1099) + performance incentives after probation

About the Opportunity

A nationally recognized, top 1% real estate broker is seeking a highly organized and proactive Executive Assistant to support a thriving luxury real estate business. This broker averages 17–30 closings per year and is known for exceptional client service, market expertise, and a strong reputation across the Greenwich and surrounding markets.

This is a fast-paced, high-expectation environment where professionalism, discretion, and reliability are essential.

Role Overview

The Executive Assistant will serve as the operational and organizational backbone for a high-producing luxury real estate advisor. This role requires someone who can manage daily administrative workflows, oversee client communication, and support ongoing marketing and branding initiatives.

The ideal candidate is polished, detail-oriented, and highly dependable—someone who anticipates needs, stays two steps ahead, and thrives in a dynamic real estate setting.

Key Responsibilities

Administrative & Operational Support

• Manage inbox communication, scheduling, and daily priorities
• Maintain organization across transactions, calendars, files, and client touchpoints
• Assist with updating and maintaining the broker’s website

Marketing & Client Engagement

• Draft and post social media announcements (wins, closings, new listings)
• Support branding and marketing initiatives as needed
• Maintain warm relationships with past clients through communication and follow-up

Client Experience & Transaction Support

• Prepare and send client gifts and closing packages
• Coordinate with vendors and service partners
• Ensure smooth workflows across all active and upcoming transactions

Candidate Profile

• Highly organized, detail-oriented, and able to manage multiple priorities
• Professional presence suitable for luxury real estate clientele
• Strong experience in inbox management and communication
• Marketing or social media experience required
• Tech-savvy; able to update website content and navigate digital tools
• Real estate experience OR an active real estate license strongly preferred
• Commutable to One Pickwick Plaza, Greenwich, CT and available for in-office work
• Hybrid flexibility may be possible after a successful 90-day onboarding period

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