Job Description

Job Description and Duties

Under the general direction of the Staff Services Manager I, and the direct supervision of the Legal Support Supervisor, the incumbent is responsible for critically reading, reviewing, and editing work related to legislative sessions in support of the Office of Legislative Counsel (OLC). The incumbent performs as a knowledge expert in the use of the English language, word usage, word division, syntax, spelling, pronunciation, and punctuation, as well as proofreading procedures, symbols and terminology of OLC style, grammar, and syntax. The incumbent also works independently or in a team environment proofreading, either visually or using electronic comparison software, a variety of legislative documents to ensure accurate spelling, grammar, and conformity to the office style. The incumbent identifies and resolves inconsistencies and other problems in documents, advises attorneys on technical drafting aspects, evaluates logical flow and readability of documents for nontechnical readers, reviews text for logic and expression in addition to typographical and grammatical errors, and trains other staff on proofreading procedures and processes. The work hours for these positions will be 10:00 am to 7:00 pm, Monday through Friday, though the shift may extend until all work is completed and/or the legislative session has ended. Weekday, weekend, and holiday overtime is mandatory and essential during peak workload periods. Peak workload periods generally fall within the legislative cycle, which is January through September; therefore, the incumbents must be willing to work up to 7 days a week. Overtime work will often be assigned on short notice.

You will find additional information about the job in the .

Special Requirements

Do not include any confidential information on any documents you submit for a job vacancy, such as your STD. 678, resume, or school transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your social security number, birthdate, student identification number, driver license number (unless required), examination results, LEAP status, marital status, and age. (Note confidential information on the first page of the application submitted online through your CalCareers account will be redacted automatically upon submission.)

Employment Application (STD. 678):

Applications must be complete and include dates and hours worked; contact names and phone numbers of supervisors; and a description of the duties performed for each position held; reference to a resume (i.e., “See Resume”) in place of a description of the duties performed will not be accepted.

List Eligbility:
Applicants who are applying for a Proofreader position and want to be considered through list eligibility, please select the link below (see information on "Who May Apply").

Proofreader Examination Posting and Official Bulletin:

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of the OLC and the legislative processes
• Knowledge of the OLC’s form, style, and construction for the various types of documents prepared by OLC attorneys and legal support staff
• Demonstrated utilization of neat, legible handwriting to accurately identify and mark errors and diplomatically query unclear text
• Demonstrated flexibility and adaptability as required by fluctuating workload demands
• Demonstrated acceptance of increasing responsibility

Benefits

All OLC employees are excluded from collective bargaining, and therefore, receive enhanced benefits, such as CoBen benefit allowance, employer paid life insurance, additional vacation/annual leave, and are not subject to State Disability Insurance payroll withholding. Additional information can be found on CalHR’s website under  .

Your Expertise and Responsibilities

Your Expertise:

• Excellent organizational skills with a high level of attention to detail
• Exceptional spelling, grammar, and speech skills, including clear enunciation and the ability to effectively communicate
• Ability to evaluate work product accurately and make appropriate corrections
• Ability to work with and deal tactfully with all persons contacted in the line of work
• Ability to work under critical time constraints and extreme workload pressures, adapt to deadlines and workflow requirements, and work overtime with little or no advance notice
• Ability to establish effective interpersonal relationships and interact well with peers and a wide variety of clients
• Ability to maintain excellent attendance

Your Responsibilities:

• Critically read, review, and edit legislative draft proposals prepared by OLC attorneys
• Perform research and advise attorneys on technical drafting, including code structure and sequencing
• Review, edit, and electronically proof various publications
• Read and scan various legal documents visually, as well as through the use of electronic comparison software
• Identify possible usage problems in drafting, editing, and typing
• Analyze measures for conflicts and draft conflict amendments
• Act as backup to the Legal Support Supervisor, and provide training for new and existing staff
• Other duties as needed

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.

Job Tags

Holiday work, Permanent employment, Full time, Shift work, Weekend work, Weekday work, Monday to Friday,

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