Job Description
Project/Event Coordinator Job no: 1015740
Work type: Support Staff
Pay Grade: 11
Major Administrative Unit / College: College Of Engineering
Department: Civil And Environmental Engineering 10016148
Sub Area: AP- Professionals
Salary: Salary Commensurate with Experience
Location: East Lansing
Categories: Administrative/Business/Professional, Office/Clerical Support, Administrative Professionals- AP, Full Time (90-100%), Union, Remote-Friendly
Position Summary This role involves logistical support, transaction processing, and occasional national travel. The initial appointment is for one year, with renewal contingent upon positive annual performance reviews, continued funding, and mutual agreement.
This position requires strong organizational skills and the ability to travel nationally. While this position is end-dated, we seek candidates who aspire to grow their careers and contribute to our institution's mission.
Key Responsibilities:
Event Coordination - Plan and execute logistics for conferences, workshops, and seminars, including venue selection, promotional materials, and schedules.
- Collaborate with planning committees and hotels to manage layouts, vendor exhibits, catering, and offsite activities.
- Provide remote support, such as registration, audiovisual setup, and liaison with venue staff.
Travel and Administrative Support - Arrange air travel, lodging, and car rentals for guests and employees (400+ bookings annually).
- Process reimbursements and ensure compliance with travel policies.
- Manage office supplies and assist with general administrative tasks as needed.
Payment and Registration Management - Coordinate payments for events, training, and office needs.
- Reconcile expenses and revenues.
- Assist with processing conference registrations and payments.
National Travel (As Needed)- Travel up to 4-8 times per year to support NCPP conferences and training programs.
Other Duties as Assigned Minimum Requirements Knowledge equivalent to that which would normally be acquired in a four-year college degree in Public Relations, Communications, Business or in an area related to the work being performed; one to three years of related and progressively more responsible and expansive work experience in a field related to the position including planning and managing special events; or an equivalent combination of education and experience. Experience in word processing, database, spreadsheet, desktop publishing and/or presentation software required.
Desired Qualifications Demonstrated experience in organizing and managing events, workshops, or educational programs.
Experience collaborating with diverse stakeholders, including those from industry, academia, and government entities.
Familiarity with MSU financial systems.
Strong organizational and project management skills.
Equal Employment Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials - Resume
- Cover Letter
- Three professional references
Work Hours STANDARD 8-5
Description of End Date This is an off-dated position funded for one year from date of hire, with possible extension contingent upon funding renewal.
Website Remote Work Statement MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.
Bidding eligibility ends January 28, 2025, 11:55 PM Advertised: Jan 22, 2025 Eastern Standard Time
Applications close: Feb 18, 2025 Eastern Standard Time Michigan State University
Job Tags
Full time, Work experience placement, Flexible hours,