Job Description

Job Description

A well-established and rapidly growing investment firm in the Galleria area is seeking an experienced Office Manager to oversee day-to-day operations and partner closely with the Chief Administrative Officer to ensure the office runs efficiently. This is a unique opportunity to step into a long-standing role and to be part of a firm projected to grow 2–3x in the coming year.

Key Responsibilities:

• Manage all aspects of daily office operations, ensuring a smooth, efficient, and professional work environment.
• Collaborate with leadership on administrative initiatives and process improvements.
• Handle moderate accounting tasks, including processing invoices, billing, and preparing journal entries.
• Oversee HR functions such as employee onboarding and offboarding, maintaining personnel records and files, and managing credentialing processes.
• Serve as primary liaison for regulatory compliance activities, coordinating with consultants, preparing documentation, and maintaining compliance files (training provided).

Qualifications:

• Bachelor’s degree strongly preferred.
• 10–15 years of professional office management, administrative, or operations experience, preferably in a professional services, financial, or corporate setting.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• High degree of professionalism, discretion, and attention to detail.
• Energetic, proactive, and resourceful, with excellent problem-solving skills.
• Proficiency in Microsoft Office Suite; familiarity with accounting software a plus.

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