Job Description

Job Description:

We are looking for a skilled Office Associate with experience in QuickBooks to join our team in McAllen, TX. This position is ideal for someone with 1-2 years of experience who is keen to apply and grow their skills in financial record-keeping, reporting, and logistical coordination.

Key Responsibilities:

• Data Entry: Use QuickBooks daily to enter financial transactions and order fulfillment activities, including raw materials and supplies purchases, receipts, orders, production builds, bills of materials, and invoices.
• Accounts Management: Manage and produce weekly reports of accounts payable and receivable, ensuring timely and accurate recording of all financial transactions. 
• Reconciliation: Help perform monthly bank reconciliations to ensure the accuracy of financial statements.
• Coordinating Logistics: Assist in coordinating logistics for financial operations, including managing invoices, and purchase orders. Ensure, measure and report on-time deliveries.
• Report Generation: Prepare, analyze, and distribute financial reports such as income statements, balance sheets, and cash flow statements.
• Expense Management: Categorize and track expenses, ensuring compliance with company policies. Provide monthly analysis of expenditures vs. budget and prior periods. 
• Support in Financial Closing: Assist in the month-end, quarter-end, and year-end closing processes.
• Financial Integrity: Maintain the integrity of financial data by verifying the accuracy of entries and reviewing financial records for discrepancies.
• Client Interaction: Communicate with vendors or clients as needed to resolve billing issues or discrepancies. Strive to make payments to our suppliers and receive them from our customers on time.
• General Office Administration: Help administrative team: 1. Phone calls 2. Coordinating external service contractors (e.g. IT, housekeeping, internet, HVAC, etc), 3. Stocking the office with necessary supplies, tools and refreshments, 4. Run errands 5. And other assignments as needed

Requirements:

• Education: High School Diploma or equivalent; a degree in Accounting, Finance, or related field is a plus but not required.
• Experience:
• Minimum of 1-2 years in bookkeeping or a similar role.
• Proficient use of QuickBooks Online; certification is advantageous.

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