Job Description

Position: Finance Manager

Reports to: Director of Operations & Finance

Status: Part-Time (19 hours/week), Non-Exempt, $35/hour

Work Schedule: Tuesday and Thursday in-person at Harlem office. Mon, Wed, Fri, 1-2 morning remote hours.

Basic Function / Position Objective:

The Finance Manager is a key member of the Operations Department, overseeing the daily bookkeeping functions including processing bill payments, overseeing expense management system, reviewing transactions, receipts, and coding for accuracy, liaising with the National accounting team, staff training, and other finance tasks. This is a brand-new role that will help align systems and increase accuracy. The Finance Manager will be integrated into the operations team, participating in cross-functional and special projects as needed.

Essential Functions and Responsibilities:

Expense Management

• Serve as the primary point of contact among the staff and leadership for finance related matters
• Receive and input invoices into the expense management system for department approval
• Review credit card transactions and reimbursement requests for receipt, coding, and description accuracy, and follow up with staff members if any changes are needed.
• Initiate payments for bills and reimbursements weekly, after department approvals
• Liaise with Teampay Customer Success Manager and/or support team to assure smooth functioning of the platform and solve problems as needed.
• Expand use of Expense Management System to full capacity, including owning introduction of budget module, including setup, monitoring for accuracy, and training staff on use.
• Train staff on Expense Management System and help them troubleshoot as needed
• Assist in annual budgeting, aligning with the Sept 1 – Aug 30 fiscal year.

Donation tracking ·

• Check all income platforms/accounts daily and update spreadsheet and backup folder with any donations that have come in.
• Meet weekly with the Development Team to ensure all donations are recorded accurately
• Reconcile Development Platform reports weekly to your income spreadsheets. 

Payroll

• Pull reports from ADP for payroll and benefits invoices.
• Liaise with HR Generalist to implement raise or cost-of-living increases annually.
• Act as backup payroll administer when HR Generalist is on leave.

Reporting

• Liaise with National’s accounting team weekly to ensure they have everything they need to run monthly financials, audits, etc. including uploading monthly reports to SharePoint.
• Ensure any coding changes recommended by National are approved by the Chapter and accurately reflected in all systems.
• Review monthly reports and attend review meetings with National Accounting Team, Executive Director and Board Treasurer.
• Prepare presentations and/or attend Board Meetings to report on financials as needed.

Special Projects ·

• Assist in cross functional and lead special projects as assigned.

Essential Skills and Abilities:

• Exceptional interpersonal, written, and verbal communication skills. Excellent customer service skills and a positive, customer-oriented attitude demonstrated consistently with all contacts.
• Accomplished with QuickBooks Online, Blackbaud Financial Edge, Bloomerang, Google Suite, ADP TotalSource Zoom, Apple, or PC products.
• Exceptional number accuracy and attention to detail.
• Demonstrated ability to maintain confidentiality.
• Strong organizational and time management skills. Able to plan, organize, and implement projects and to follow up as required.
• Ability to present professional demeanor at all times.
• Excellent judgment, tact, and problem-solving skills.
• Demonstrated ability to take initiative, work independently with limited supervision, as well as to function successfully as a team player.
• Ability to effectively manage and prioritize several issues/tasks concurrently, meet deadlines, and communicate status effectively.
• Self-motivated and able to anticipate organizational needs.

Required Education, Experience, and Abilities:

• Bachelor’s degree or equivalent experience required.
• Five years’ experience in bookkeeping, finance, or equivalent positions
• CB, CPB, CPA, or equivalent certification a plus!

Offer contingent on passing full background check, including a drug test.

FRIENDS OF THE CHILDREN VALUES

Our values guide us to achieve our mission. Each value applies not only to our youth, Friends, and program teams, but also applies to all Friends of the Children employees, volunteers, and partners. We use our values to make informed decisions; to hire, coach, and manage; and most importantly, we use our values to change the way the world treats and views our most vulnerable youth.

PUT CHILDREN FIRST

We intentionally serve youth who are facing the greatest obstacles. To help our youth discover their limitless potential, we foster their internal resiliency. We listen to our youth and base decisions on each youth's needs and dreams. We prioritize self-care so that we bring our best selves to our work and focus on our youth.

BUILD RELATIONSHIPS ON LOVE

We nurture long-term relationships from a foundation of love, acceptance, and culturally-informed practice. We don't give up easily, and take a no matter what approach to our work. We commit for the long-term. We intentionally develop collaborative relationships over time with trust, empathy, and healthy communication. We believe that we build community through one-on-one connections that are authentic, respectful, and meaningful.

COMMIT TO EMPOWERMENT

We leverage personal strengths to take ownership of our futures. We build relationships within the communities of our youth and families to strengthen social networks and provide bridges to new opportunities. We consistently inspire possibility through empathy, hard work, and fun. We model all of this for our youth, families and each other.

PURSUE GOALS RELENTLESSLY

We celebrate all achievements, big and small. We are disciplined in our commitment to goals, while innovative in how we reach them. We believe that the definition of success requires intentional reflection and adjustment over time. We work together and hold ourselves accountable with data to achieve short and long-term outcomes.

DEMAND EQUITY

We acknowledge the historical and present injustices impacting marginalized communities. We demand equity from ourselves and from our community. We insist that all people have the necessary support to achieve all of their hopes and dreams. We amplify the voices of our children, families, and communities. We bring together different experiences, skills, and backgrounds to provide opportunities to overcome personal, systemic, and institutional barriers.

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