Executive Personal Assistant to CEO, Leading International Marine Transshipment Company, Stamford, CT
The CEO of a well-established global marine transshipment service with offices all over the world is looking for a “right hand” Executive Personal Assistant to manage all things administrative (50% EA/50% PA). This is an exciting opportunity to work side by side with a CEO who has built the business to be a leader in his field through innovative solutions for its clients with a “never say no” attitude. The ideal candidate has at least 8 years of experience supporting a C-suite executive and has an international worldly perspective. The ideal candidate is also a true problem solver, being able to accomplish projects with very little intervention (the CEO travels a great deal). The candidate must also be very detail-oriented and organized, who also understands the holistic approach to supporting an executive at this level with his personal and professional life This is a 5 days a week position in their new office in Stamford with flexibility to work from home when the CEO is traveling. The CEO usually travels roughly 2 weeks out of the month.
About the Job:
¨ Support the CEO as a “right hand” with all day-to-day matters including managing an ever- changing calendar, personal and professional
¨ Prioritize emails and craft responses on his behalf
¨ Manage domestic/international travel arrangements, personal and professional with detailed itineraries
¨ Interact with internal and external stakeholders and help prepare CEO for meetings including collateral materials and research
¨ Attend meetings with the CEO, (local and video) as needed and follow-up on action items
¨ Help manage multiple home properties
¨ Plan events, dinners for internal and client meetings, personal and professional
¨ Expense reporting
¨ Ad hoc projects
¨ Off hour availability via cell to the CEO, within reason
¨ Some other personal work, run errands, update car registrations, etc
¨ Salary, Discretionary Bonus, Comprehensive Health Benefits, 4 Weeks Vacation
About You:
¨ A minimum of 8 years of experience as an Executive Personal; Assistant supporting a high- level C-suite executive
¨ Bachelor’s Degree
¨ Very detail oriented with the ability to change gears quickly; a problem solver who anticipates needs and works independently
¨ High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
¨ Excellent Microsoft Office Suite skills; experience managing a complex calendar with meetings in multiple time zones
¨ Excellent written and verbal communication skills
¨ Some experience with some property management, preferably with multiple homes
¨ A worldly perspective; someone who may be well traveled a plus
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