Job Description

Job Description

We are seeking an Executive Assistant to support the CEO of a mid-sized commercial construction firm. The ideal candidate will be personable, detail-oriented, highly organized, adaptable, and well-experienced in the construction industry. This is an excellent role for an experienced administrative assistant.

Duties and Responsibilities

• Report to the CEO and handle a wide variety of day-to-day tasks, including calendar management, helping prepare documents and assisting with office communications
• Maintain the CEO's calendar, communicate with clients and other team members, and arrange some travel for various meetings and events; ensure the calendar is coordinated and timely meeting notifications are provided
• Help coordinate company events, such as small meetings and employee gatherings
• Proofread and prepare documents for BOD meetings, including preparing and distributing meeting minutes and creating PowerPoint presentations
• Assist marketing agency with coordination of content for in-house newsletters and communications from the CEO
• Work with other administrative staff, order office supplies, distribute mail and other office communications
• Organize and maintain internal marketing collateral inventory, including business cards
• Be able to proofread and assist with confidential and time-sensitive documents

Knowledge, Skills, and Abilities

• Proficiency in Microsoft Office Suite (Outlook, Calendar, Word, Excel, PowerPoint and Teams)
• Excellent communication and interpersonal abilities
• Ability to multitask and prioritize tasks effectively
• Strong clerical and organizational skills
• Excellent time management skills
• Experience with Bluebeam, CMIC, Adobe InDesign, Dropbox, and other software and app technologies is a significant advantage; AIA Contract is helpful but not required
• Licensed Notary, a plus
• Must be a self-starter and extremely detail-oriented
• Must be able to work independently and be able to adapt to changing schedules

Qualifications

• Minimum 3+ years of experience as an Executive Assistant or in related administrative roles
• Bachelor’s degree in business administration or a related field.
• Prefer experience in the construction, engineering or legal industry.

Physical Requirements

Capable of sitting, standing, stooping, bending and twisting. Must be able to lift thirty pounds.

Required license or certification: Driver’s License

Our work environment includes:

• Growth opportunities
• Casual work attire
• Relaxed atmosphere
• Safe work environment
• Recently renovated and functional workspace

Why Join Our Team?

• Employee-owned company
• Full medical
• Paid sick/vacation time
• Eligible for bonuses

About Chase Construction Group

D.F. Chase, Inc. d/b/a Chase Construction Group is a national full-service, general contractor/construction manager headquartered in Nashville, Tennessee. With expertise in the aviation, education, hospitality, industrial, logistics, warehousing, and construction areas. Our goal is to bring our core values of leadership, knowledge, integrity and our commitment to the building process. We strive to provide cost-efficient and excellent service to our clients while earning their confidence as a vital member of their development team.

Industry

Construction

Employment Type

Full-Time

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