Job Description

Job Overview 

The Director of Finance will be responsible for overseeing all financial management, planning, and compliance for the organization. This includes developing comprehensive financial projections and plans; developing and managing the organization’s budget as well as individual program budgets; ensuring compliance with all contracts, government regulations, and charitable giving procedures; developing financial reports for the organization’s Executive Team and Board of Directors; develop and implement new internal processes for tracking expenses; and creating financial insights and projections to support informed decision-making. 

Essential Duties 

• Safeguarding and overseeing the organization’s assets; 
• Expanding the organization's $5 million budget, in collaboration with the Development Team; 
• Developing effective internal financial policies and protocols; 
• Building or acquiring and implementing a robust financial software system capable of tracking and generating comprehensive reports for restricted, non-restricted, and temporarily restricted grants and contracts (private, public, and government) including the associated expense allocation and tracking;
• Supporting in the development and management of endowments and investments portfolios; 
• Supporting capital construction projects. 
• The Director of Finance will collaborate closely with GreenRoots' Executive and Leadership Teams, as well as meet with and provide regular updates to the Board of Directors. 

Responsibilities include, but are not limited to: 

• Collaborate with the Executive Team, Development Team, and Board of Directors to develop, manage, and oversee budgets for the organization, programs, and grants. 
• Develop multi-year revenue and expense forecasts. Maintain consistent financial data accuracy and cash flow management processes. 
• Develop and implement investment strategies to enhance the value of GreenRoots assets. 
• Develop and implement a sophisticated contract management, financial management, and reporting system. 
• Manage daily financial management operations, including accounts payable, accounts receivable, purchasing, and banking activities. 
• Prepare and present financial reports, compile financial data, and conduct financial analysis and forecasting to support decision-making and strategic planning. 
• Direct the management of the organizational finance software QuickBooks Online and lead the transition to a recommended financial management system. 
• Ensure adherence to all contract and grant deliverables and reporting requirements, including government contracts. 
• Oversee contracts and agreements with vendors; ensure accurate record keeping; implement billing and collection schedules; prepare 1099 forms; and maintain direct relationships with administrative service vendors. 
• Develop and implement internal financial policies and systems to ensure effective management, compliance, and accountability within the finance team and organization. 
• Ensure compliance with all relevant law requirements and regulations, including insurance, tax registrations, solicitation licensing, and entity management. 
• Oversee government grant administration, focusing on budget formulation with oversight, compliance monitoring, and financial reporting. 
• Implement employee training related to compliance and internal accounting processes. 
• Maintain organizational records to ensure compliance and confidentiality. 
• Supervise designated staff (currently one employee) and collaborate with the Development Team. 
• Lead the annual audit, including federal A133, if necessary, and other year-end audits. 
• Foster a culture of collaboration, accountability, and continuous improvement. 
• Attend relevant funder and partner meetings as well as trainings that may require travel.
• Actively participate in team activities, including staff meetings, retreats, committees, and major events. 
• Support with the administering/processing of payroll and benefits when necessary.

The most qualified candidates will have the following skills and experiences: 

• A bachelor’s degree in a related field (accounting or finance) is required, or a related Higher Education degree (e.g., MBA, MPA) is preferred. 
• A minimum of 8 years of professional experience managing both private and public grants, government contracts, and organizational budgets exceeding $10M. 
• Proven expertise in financial and grant administration, ideally for 501(c)3 nonprofit organizations. 
• Strong understanding of accounting principles, financial regulations, and reporting requirements specific to 501(c)3 non-profit organizations and government grants. 
• Proficient in Excel and experienced with payroll, accounting, and reporting software, including but not limited to Gusto and QuickBooks Online, preferred. 
• Exceptional attention to detail, with strong interpersonal skills and the ability to prioritize, negotiate, and communicate effectively with a diverse group of internal and external stakeholders. 
• Ability to multitask; handle many different grants, contracts, and program needs; and thrive in a fast-paced environment. 
• Personal characteristics include integrity, credibility, and a commitment to maintaining confidentiality. 
• A deep personal and professional commitment to promoting equity and inclusion in the workplace and in the community 
• Ability to commit to GreenRoots’ mission and vision long-term 
• Fluency in Spanish is preferred, but not required.

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