Job Description

Job Title: Legal Assistant – Real Estate and Business Law

Key Responsibilities:

Real Estate Law Support:

• Assist attorneys with drafting, editing, and finalizing legal documents, such as contracts, amendments, leases, letters of intent, term sheets, and closing instructions.
• Prepare and organize closing binders for real estate transactions.
• Handle the distribution of completed documents via mail, email, or courier services.
• Manage and maintain confidential files, documents, records, and reports.
• Coordinate intake processes, conflict checks, time entry, and client billing.
• Manage attorneys' calendars, travel arrangements, appointments, and meetings.
• Support business development efforts and client relationship management.
• Additional tasks as assigned.

Business Law Support:

• Assist attorneys with document preparation, review, and revisions.
• File necessary documents with state and federal regulatory agencies, including the IRS.
• Ensure confidentiality in handling files, legal documents, and other sensitive information.
• Submit conflict checks, process time entries, and assist with client billing procedures.
• Maintain attorneys’ schedules, including meetings, appointments, and travel arrangements.
• Provide assistance with client management and business development initiatives.
• Other duties as required.

Qualifications:

• 2-5 years of experience in transactional law preferred.
• Familiarity with annual filings and LLC submissions.
• Experience with real estate terminology and related practices is a plus.
• Proactive and adaptable, with strong communication and organizational skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Professional.
• Experience with electronic document management systems is preferred.
• Strong attention to detail, excellent grammar, and proofreading abilities.
• Capable of managing multiple tasks in a fast-paced environment, with the ability to prioritize based on urgency.
• Willingness to work overtime as needed.
• Familiarity with Aderant and FileSite software is a bonus.

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

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