Job Description

Job Description

Job Description

Summary

The Construction Accounting Coordinator supports the accounting and operations teams by managing day-to-day financial transactions, maintaining accurate job cost records, and ensuring compliance with TxDOT and company standards. This role provides critical support in billing, cost tracking, reporting, and project coordination to help deliver timely and accurate financial information for construction projects.

Key Responsibilities

Daily Transactional Support

• Enter and code vendor invoices, purchase orders, and employee expenses to appropriate job or project codes.
• Collect, review, and post timecards for field and project personnel.
• Maintain daily cost entries in the accounting or ERP system for materials, rentals, subcontractors, and equipment usage.
• Ensure accurate AP/AR postings tied to TxDOT contracts, change orders, and work authorizations.

Job Costing & Project Tracking

• Reconcile job cost reports with actual and committed expenses.
• Track and analyze budgets versus actual costs, highlighting variances for management review.
• Prepare and maintain TxDOT billing packets, pay applications, and cost backup documentation.
• Keep detailed and organized project records, including contracts, invoices, and change orders.

Financial Reporting Support

• Run weekly and monthly cost and progress reports for Project Managers and the accounting team.
• Provide data for Work-in-Progress (WIP) reporting and revenue recognition.
• Assist with project closeout activities, including reconciliations and final billing.

Cross-Department Coordination

• Serve as a liaison between accounting, operations, and project management teams to resolve coding, invoice, and documentation issues.
• Support field staff with expense coding, fuel logs, rental tracking, and TxDOT compliance documentation.
• Ensure all project financial records are audit-ready and meet internal and external standards.

Process & Compliance

• Maintain compliance with TxDOT requirements, internal controls, and company accounting policies.
• Support internal, external, and TxDOT audits by providing financial documentation as needed.
• Assist in developing and improving accounting workflows related to cost tracking, billing, and reporting.

Qualifications

• 3+ years of accounting or project coordination experience in construction or civil/heavy highway industries.
• Strong knowledge of TxDOT or DOT billing and documentation standards preferred.
• Proficiency in accounting or ERP systems (e.g., Viewpoint, Sage, or similar).
• Intermediate Excel skills (pivot tables, lookups, data reconciliation).
• Detail-oriented with excellent organizational and problem-solving abilities.
• Strong communication skills for effective collaboration with project and accounting teams.

Company Description

Who We Are:
Peyton Resource Group (PRG) has a 20-year track record of delivering real results for our clients. With offices in Dallas, San Antonio and Austin, PRG is an innovative industry leader utilizing the latest technology to drastically reduce the time-to-hire problem plaguing most companies today.
What We Do: We innovate. We understand. We collaborate. We move forward. We get IT done.

How We Do It:
We partner with world-class organizations that offer exciting career paths to their employees.
We cultivate relationships with the best and brightest talent in the marketplace.
We leverage technology in a way that is helping to redefine the staffing industry.
Our Results: We solve today's critical staffing challenges, while delivering best-of-class professionals to our clients.

Company Description

Who We Are:\r\nPeyton Resource Group (PRG) has a 20-year track record of delivering real results for our clients. With offices in Dallas, San Antonio and Austin, PRG is an innovative industry leader utilizing the latest technology to drastically reduce the time-to-hire problem plaguing most companies today.\r\nWhat We Do: We innovate. We understand. We collaborate. We move forward. We get IT done.\r\n\r\nHow We Do It:\r\nWe partner with world-class organizations that offer exciting career paths to their employees.\r\nWe cultivate relationships with the best and brightest talent in the marketplace.\r\nWe leverage technology in a way that is helping to redefine the staffing industry.\r\nOur Results: We solve today's critical staffing challenges, while delivering best-of-class professionals to our clients.

Job Tags

For subcontractor,

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