Job Description

Administrative Assistant

Job Description

UPTE-CWA Local 9119 is a dynamic and growing member-run, statewide union representing

18,000 University of California technical, research, and healthcare professionals. We are

seeking a Temporary Administrative Assistant to be based in the Berkeley area. The current

employment term is 6 months. Hybrid position.

The Administrative Assistant will be responsible for providing logistical and administrative

support to the work of the union. Candidates with a demonstrated commitment to economic and

social justice work are strongly encouraged to apply.

Responsibilities:

● Provide support to Organizing staff

● Receive, route and respond to phone calls and emails

● Receive and route all incoming mail and shipments

● Process all outgoing mail and shipments

● Process membership applications and other internal documents

● Track grievances, draft letters, create and maintain files

● Maintain Media list

● Provide logistical support for Union meetings, events, and actions

● Provide support for organizing campaigns

● Provide support for political outreach

● Provide support for special projects

● Help coordinate and plan logistics for statewide meetings and annual convention

● Research and order supplies and office equipment

● Provide assistance to the Systemwide Director as assigned

● Download, review and reconcile dues and new hire/change list on database

● Draft routine correspondence

● Perform database runs and produce routine reports as well as special reports as requested

● Reconcile membership and dues reports

● Design and maintain office organization systems

● Create and maintain email distribution list

● Set up and maintain relationships with vendors

● Organize and maintain storage room

● Design Flyers

● Other duties as requested

Preferred Knowledge and Experience:

● Excellent written and verbal communication skills

● Ability to thrive in a fast-paced, high-pressure environment with short deadlines

● Strong work ethic, attention to detail, and ability to prioritize multiple tasks and

assignments.

● Knowledge of word processing and excel software, Google Workspace, and Canva

● Familiarity with database and data management preferred

● Ability to engage with a diverse array of Union members, staff, coalition allies, with a

positive and professional energy

To Apply:

Email: jobs@upte.org

Please include the following:

● A résumé with the months and years of employment for each position.

● A cover letter addressing your qualifications and ability to carry out the duties of

the position as described above.

Compensation includes a competitive salary and benefits package, including all University

holidays, generous vacation, healthcare and retirement benefits. The salary range for this

position is $64,153.02 – $86,216.30

• Position open until filled.

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