Administrative Assistant
Job Description
UPTE-CWA Local 9119 is a dynamic and growing member-run, statewide union representing
18,000 University of California technical, research, and healthcare professionals. We are
seeking a Temporary Administrative Assistant to be based in the Berkeley area. The current
employment term is 6 months. Hybrid position.
The Administrative Assistant will be responsible for providing logistical and administrative
support to the work of the union. Candidates with a demonstrated commitment to economic and
social justice work are strongly encouraged to apply.
Responsibilities:
● Provide support to Organizing staff
● Receive, route and respond to phone calls and emails
● Receive and route all incoming mail and shipments
● Process all outgoing mail and shipments
● Process membership applications and other internal documents
● Track grievances, draft letters, create and maintain files
● Maintain Media list
● Provide logistical support for Union meetings, events, and actions
● Provide support for organizing campaigns
● Provide support for political outreach
● Provide support for special projects
● Help coordinate and plan logistics for statewide meetings and annual convention
● Research and order supplies and office equipment
● Provide assistance to the Systemwide Director as assigned
● Download, review and reconcile dues and new hire/change list on database
● Draft routine correspondence
● Perform database runs and produce routine reports as well as special reports as requested
● Reconcile membership and dues reports
● Design and maintain office organization systems
● Create and maintain email distribution list
● Set up and maintain relationships with vendors
● Organize and maintain storage room
● Design Flyers
● Other duties as requested
Preferred Knowledge and Experience:
● Excellent written and verbal communication skills
● Ability to thrive in a fast-paced, high-pressure environment with short deadlines
● Strong work ethic, attention to detail, and ability to prioritize multiple tasks and
assignments.
● Knowledge of word processing and excel software, Google Workspace, and Canva
● Familiarity with database and data management preferred
● Ability to engage with a diverse array of Union members, staff, coalition allies, with a
positive and professional energy
To Apply:
Email: jobs@upte.org
Please include the following:
● A résumé with the months and years of employment for each position.
● A cover letter addressing your qualifications and ability to carry out the duties of
the position as described above.
Compensation includes a competitive salary and benefits package, including all University
holidays, generous vacation, healthcare and retirement benefits. The salary range for this
position is $64,153.02 – $86,216.30
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