Job Description
Academic Advisor II Job no: 535491
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Academic Advising/Support, Office/Administrative/Fiscal Support
Department: 60070000 - AG-AGRICUL / BIOLOGICAL ENG
Classification Title:
Academic Advisor II
Classification Minimum Requirements
Master's degree in education, counseling, or academic field related to the college and one year of relevant experience or Bachelor's degree in similar fields with two years of relevant experience.
Job Description:
Undergraduate Advising Responsibilities •Developmental advisement of undergraduate (UG) students in Biological Engineering and Agricultural Operations Management and UF Preview advisement for incoming freshmen & transfer students. Coordinate with UG Faculty advisors on UG programs and communications.
•Work with UG coordinators regarding updates to programs and curriculum as changes are approved from ABE Curriculum and ABET committees. Serve on other departmental committees as assigned.
•Conduct degree audit review and adjustment; change of major; scheduling special topics and individual work courses; drop/add; grade/title changes; undergraduate honors thesis; scholarship applications; transient student credit; review of all degree audits for certification of graduation; complete UF petition forms.
•Review transfer and certificate applicants in admissions system and process applicants.
•Attend monthly meetings of HWCOE and CALS Undergraduate Staff Advising Councils.
•Learn and adhere to UF and college-specific policies and procedures for the College of Agricultural and Life Sciences (CALS) and the Herbert Wertheim College of Engineering (HWCOE).
•Respond to web/mail/phone inquiries related to ABE undergraduate programs.
Graduate Advising Responsibilities •Responsible for reviewing all applications and materials for prospective graduate students for ABE Department. Coordinate all activities for review and admission of graduate students.
•Serve on ABE graduate committee and prepare agenda and minutes. Prepare summary of applicants for presentation at meetings. Participate in HWCOE and CALS graduate advising council meetings
•Review graduate and certificate applicants in admissions system and process applications.
•Write letters of admission/denial for prospective graduate students.
•Prepare and send DocuSign exam forms for MS & PhD students.
•Input and update all GIMS information related to supervisory committees, degree programs, exams, and deficiency issues.
•Input and update all Campus Solution information related to student milestones and degree programs.
•Review approved plans of study to certify graduation requirements have been met.
•Write and submit all curriculum, financial, and admission petitions related to graduate students.
•Process transfer of credits from prior MS programs for admitted/enrolled students.
•Enter contact information into prospective student database and update current graduate student database each semester.
•Co-organize and conduct departmental graduate orientation.
•Help resolve issues and provide information related to holds, fees, waivers, graduation, residency, and other issues specific to graduate students.
•Assist on Graduate Student Organization committees and meetings and events. Update graduate catalog information annually.
Departmental Advisor Responsibilities (Applies to both graduate and undergraduate programs)•Use functions in Campus Solutions, GIMS, SLATE, AdAstra, Sharepoint, DocuSign, Enterprise Analytics and GatorEvals and other software/database systems as needed to conduct advising activities including but not limited to: Degree audit review/adjustment; add/remove holds; drop/add; registration; Exams; Milestones; Holds; Course Scheduling; Room Scheduling; Grading; Certification of graduates; Graduate Admissions; Transfer Admissions; Certificate Admissions; Graduate data (committee, exams, minors, degree program changes, deficiencies) ;Academic Activities Reporting; Instructor Evaluations; Canvas websites and announcements
•Submit change of grade/title for graduate and undergraduate students.
•Serve as departmental liaison to HWCOE, CALS, graduate school, registrar, admissions office, and other UF departments for ABE programs and students.
•Serve as liaison between UF, CALS/IFAS, HWCOE, and the department to keep abreast of regulations, procedures, and opportunities. Must understand and adhere to college-specific policies and procedures for the College of Agricultural and Life Sciences and the Herbert Wertheim College of Engineering.
•Coordinate textbook entry for all undergraduate and graduate courses.
•Develop and maintain ABE Undergraduate and Graduate Canvas information websites.
•Develop, distribute, and collate departmental exit, employer, internship, and scholarship on-line surveys. Provide summary reports annually to the chair on internships.
•Maintain shared files that can be accessed by the chair and others as needed as related to student or course information following all UF guidance.
•Needs to be able to travel and drive state vehicle and/or rental cars.
Expected Salary:
$54,000-$57,000; Commensurate with education and experience.
Required Qualifications:
Master's degree in education, counseling, or academic field related to the college and one year of relevant experience or Bachelor's degree in similar fields with two years of relevant experience.
Preferred
Familiarity with GIMS, NERDC and ISIS data management systems preferred.
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
Advertised: 10 Apr 2025 Eastern Daylight Time
Applications close: 23 Apr 2025 Eastern Daylight Time
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Job Tags
Full time, Internship,